eDossier Training

For an in-depth step by step training document on this subject, click here.

Prior to this training session, please review your Faculty and Learner lists. Please review the links below:

● Overall system views (switching groups/programs, switching academic years)

● Student eDossiers

● Faculty eDossiers

● Rolodex ( adding Faculty, removing Faculty, adding Learners, removing Learners)

● Administrator eDossiers

● Handouts and Links

Goals:

Your first training will cover the eDossier account. This is how your Learners and Faculty interact with the system. By the end of the training, you should be familiar with both administrative and public views of the One45 system. You should be able to manage your rolodexes, update user accounts and upload learning materials.

Rotation Scheduling Training

For an in-depth step by step training document on this subject, click here.

Please review the links below:

● Rotation Schedule Overview	● Printing your Rotation Schedule
● Entering Rotation Schedule	● Other Schedule Related Topics
● Editing your Rotation Schedule

Goals:

By the end of this training, you should be able to enter and edit your rotation schedule. You should also be familiar with how to print rotation information.

Evaluation Workflow Training

For an in-depth step by step training document on this subject, click here.

In this training session, you will be setting up/reviewing your evaluation workflow (or set of rules) for each of your rotations. These will be the guidelines that the One45 system will use in order to send your forms out (in combination with your rotation schedule). Prior to this training, you may want to complete the evaluation workflow worksheet for each evaluation scenario of your evaluation forms (all evaluation forms must be entered into the system) and make sure that your schedule is up to date. Additionally, please review the links below:

● Viewing/Printing Evaluation Forms in Template Form	● Setting up an Evaluation Process
● Activating/Deactiving Forms	● Best guess List

Did you know that you can customize the body of the email message when individuals receive evaluation notification and reminder emails? When a user receives a task in their "To Do" box, they will receive an email alert of a new task to complete in the One45 system.

Goals:

By the end of this training, your evaluation workflow and best guess list should be set up in the system. You should also be familiar with how to send your user’s log in information to them.

Once your evaluation workflow has been set up, it can be modified at any time. Please review the following links for more information on changing an existing workflow:

Changing Form Distributors
Updating Workflow with new Forms
Changing when forms are sent
Changing the head Evaluator/Releasor
Removing a form

Sendout Training

During this training, you will be performing a sendout. By performing a sendout, you will be sending evaluations to all scheduled Learners for a particular block on your rotation schedule. This training will also go over how to monitor your sendouts and how to send email reminders to people with incomplete evaluations. Prior to this training, please ensure that your evaluation workflow and best guess list are complete and that your rotation schedule is up to date. Additionally, please review the following links:

● Performing a Sendout	● Bulk/Single Sends
● How do I distribute an evaluation form?	● Sending reminders to individuals with incomplete forms
● Monitoring your sendouts	● Failed email notices

Goals:

After this training, you should know how to initiate and monitor a sendout, email reminders and track failed email notices in the system.

Occasionally, you’ll need to make changes to evaluations that you have sent out. Please review the following links on how to make these changes:

● Cancel a previously sent evaluation	● Change the rotation dates
● Change the evaluator	● Reopen a previously completed evaluation
● Change the form distributor

Logs training

With the Log tool in the One45 system you can create customized case logs and procedure logs with your own questions. This allows you to use your own diagnoses and procedure lists to record Learner activities (with flexible categories for ease of use). If required, you can empower the supervisors to sign off on individual logs and complete customized feedback questions. The Learner’s eDossier account will publish the numbers completed, mandatory skills, LCME requirements, and feedback to your students and residents. The tool allows you to track competence of skills in a variety of ways (i.e. application, automatic, threshold of number completed, or main supervisor to review data). It also enables you to compare students, procedures, PGY levels, and competence with flexible and powerful administrative reporting.

Competency Grids:
Competency grids are used to track whether your learners have achieved the required experiences during their time in your program.

Goals:

By the end of this session, you should be able to enter and manage Logbooks. You will also be able to report on your Logbooks and set up Competency Grids for advanced reporting.

Reports Training

For an in-depth step by step training document on this subject, click here.

During this training, you will cover the various reporting options in the system. Please review the following links:

● Reports by Target Overview	● Batch Reporting/Comparisons
● Reports by Form Overview	● Individual Results
● Comparison Reporting	● Releasable Reports
● Combined Results	● Monitoring sent reports

TRACKING YOUR SENT EVALUATIONS:

● Finding a specific form	● Sending a Reminder
● Incomplete Forms

Goals:

By the end of this training, you should be familiar with the various reporting options in the One45 system and know how to export your raw data so that you can perform analyses in your own statistical software.

Form building training

With the form building tool, you can build your own forms which can later be used to evaluate learners, faculty, courses/rotations, or as a survey.

Please take the time to read through the text in each section. You can return to this page at any time to reference the links.

Please review the topics below:

Editing a form:

Download the Form Building Quick Reference Sheet below/attached for best practices.

Form Building Quick Reference Sheet.pdf

Goals:

By the end of this training, you will have the knowledge and skill to be able to create your evaluation forms.

Academic Year Rollover Training

The Guide to the New Academic Year will provide you with the steps you will need to start the new academic year.

Guide to the New Academic Year